Tired of manually writing meeting minutes? These ChatGPT prompts help you transform messy transcripts into clear, actionable summaries in seconds. Capture key decisions, assign action items, and keep everyone aligned without the tedious work. Use these AI meeting notes prompts to save hours each week and ensure nothing falls through the cracks.
Create a high-level, one-paragraph summary perfect for busy stakeholders.
From the provided meeting transcript, generate a concise executive summary, ideally one paragraph. Focus on the main objectives, key discussion points, and primary outcomes. Tailor the summary for a [TARGET AUDIENCE, e.g., C-level stakeholders, project team] with the goal of [PURPOSE, e.g., quick understanding of progress, highlighting critical decisions].
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Extract Action Items with Owners
Pull all tasks from a transcript and assign them to the correct person in a table.
From the meeting transcript, identify and list all action items. Organize them into a markdown table with columns: 'Action Item Description', 'Assigned To', and 'Due Date' (infer if mentioned, otherwise leave blank or suggest 'TBD'). If 'Assigned To' isn't explicit, infer the likely owner based on context.
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List Key Decisions Made
Isolate and list only the final decisions agreed upon during the meeting.
From the meeting transcript, extract and list all *finalized* key decisions. For each decision, include its rationale (if discussed) and its potential impact on [TOPIC/PROJECT]. Present them in a numbered list.
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Bulleted Key Takeaways
Generate a scannable list of the most important points and outcomes.
Condense the meeting transcript into a list of [NUMBER, e.g., 5-7] clear, scannable bullet points. Each point should represent a major takeaway, a critical finding, or a significant outcome relevant to [TOPIC].
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Identify Unresolved Questions & Blockers
Highlight open questions, risks, and obstacles that require follow-up.
From the meeting transcript, identify and list:
1. **Unresolved Questions:** Specific queries or points of discussion that lacked a definitive answer.
2. **Blockers & Risks:** Any impediments, potential problems, or risks highlighted that could impact [PROJECT/GOAL]....
Draft Follow-Up Email
Create a ready-to-send email summarizing the meeting for all attendees.
As a [YOUR ROLE, e.g., project manager], draft a professional follow-up email to all attendees of this meeting. Include a concise subject line, a brief introductory statement, a bulleted list of key decisions, a markdown table of action items (with owners and due dates if available), and clear next steps or upcoming milestones. Assume the email is from [YOUR NAME/TEAM].
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Client Call Summary
Summarize a client meeting, focusing on their needs, feedback, and our commitments.
Summarize the client call transcript for [CLIENT NAME/COMPANY]. Structure the summary into these sections:
- **Client's Key Objectives:** What core goals or problems is the client looking to address?
- **Feedback Provided:** Specific comments, concerns, or praise regarding our product/service....
Brainstorming Session Recap
Organize a chaotic brainstorming session into themed categories of ideas.
Analyze the brainstorming session transcript. The goal of this session was [BRAINSTORMING GOAL, e.g., new features for Product X, marketing strategies for Q3]. Group all discussed ideas into 3-5 logical themes, describe each theme, and list the specific ideas. Finally, identify the top [NUMBER, e.g., 3] most promising ideas overall.
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Daily Stand-up Summary
Condense a daily stand-up into a quick update on progress, plans, and blockers.
Generate a summary of the [TEAM NAME] daily stand-up meeting from the transcript. Present the information in a markdown table with columns: 'Team Member', 'Completed Yesterday', 'Plans for Today', and 'Blockers/Challenges'.
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Project Kick-off Summary
Capture the essential elements of a project kick-off for team alignment.
Summarize the kick-off meeting for Project [PROJECT NAME]. Ensure the summary includes:
- **Project Goal & Vision:** The overarching purpose and desired future state.
- **Key Scope:** What is definitely in scope, and any explicit exclusions....
Format as Formal Meeting Minutes
Convert a casual transcript into a structured, formal meeting minutes document.
Act as a corporate secretary. Convert the meeting transcript into formal meeting minutes. Include:
- **Meeting Title:** [MEETING TITLE]
- **Date & Time:** [DATE], [TIME]...
Post-Mortem / Retrospective Summary
Summarize a retrospective into what went well, what didn't, and action items for improvement.
Summarize the post-mortem/retrospective for [PROJECT NAME] from the transcript. Structure the summary into three sections:
1. **What Went Well:** Key successes, positive aspects, and effective strategies.
2. **What Could Be Improved:** Challenges, obstacles, and areas for refinement....
Categorize Action Items by Team
Group action items by the relevant department (e.g., Engineering, Marketing, Sales).
Extract all action items from the transcript. Categorize them by the responsible team or department (e.g., [TEAM 1], [TEAM 2], [TEAM 3]). Present the output with each team as a heading, followed by a bulleted list of their assigned action items.
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Identify Key Metrics and Data Points
Extract all specific numbers, statistics, and KPIs mentioned in the conversation.
From the meeting transcript, extract all quantitative data points, key performance indicators (KPIs), and metrics related to [TOPIC/PERIOD, e.g., Q3 performance, marketing campaign X]. List them clearly, providing context for each (e.g., 'Q3 Revenue: $1.5M', 'User Retention Rate: 85%').
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Sentiment Analysis of Meeting
Gauge the overall mood and sentiment of the meeting participants.
Perform a sentiment analysis on the meeting transcript. Determine the overall sentiment (e.g., Positive, Negative, Neutral, Mixed) and identify any shifts in sentiment across different topics. Justify your findings with 2-3 specific quotes or examples that illustrate the tone of the discussion regarding [KEY TOPICS, if applicable].
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Problem-Solution-Outcome Summary
Frame the meeting's narrative by identifying the core problem, proposed solution, and result.
Summarize the meeting transcript using the Problem-Solution-Outcome framework to clarify [GOAL, e.g., the challenge addressed, the resolution achieved]. Clearly define:
- **Problem:** The core issue, challenge, or opportunity discussed.
- **Solution:** The proposed, agreed-upon, or explored approach to address the problem....
Sales Discovery Call Summary
Capture key information from a sales call for CRM entry and follow-up.
From the sales discovery call transcript, generate a concise summary formatted for CRM entry. Extract and populate the following fields, inferring where necessary:
- **Company Name:** [COMPANY NAME]
- **Contact Person(s):** [CONTACT NAME(S)]...
Quarterly Business Review (QBR) Summary
Distill a long QBR into high-level performance highlights and strategic priorities.
Generate an executive summary of the QBR for [QUARTER/YEAR] from the transcript. Focus on:
- **Key Performance Highlights:** Top achievements and critical metric performance versus established goals.
- **Major Challenges:** Significant obstacles, underperformance, or risks identified....
Create a Discussion Timeline
Map the flow of the conversation chronologically by topic.
From the meeting transcript, generate a chronological timeline of the topics discussed. For each main topic, provide an approximate time range (e.g., '0-10 mins') and a concise, one-sentence summary of what was covered.
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Identify Contradictory Points
Pinpoint areas where speakers disagreed or where conflicting information was shared.
Analyze the meeting transcript to identify specific points of disagreement, debate, or contradiction among participants. For each conflicting point, summarize the different perspectives presented. The goal is to highlight areas requiring further discussion or alignment on [TOPIC/DECISION].
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User Interview Summary
Extract key insights, pain points, and quotes from a user feedback session.
Summarize the user interview transcript for [USER PERSONA/PRODUCT] for the product team. Structure the summary with these headings:
- **User's Main Goal:** What primary objective is the user trying to achieve?
- **Key Pain Points:** Their biggest frustrations or challenges related to [PRODUCT/PROBLEM]....
One-on-One Meeting Summary
Create a private summary of a 1:1 meeting covering goals, progress, and feedback.
Create a confidential summary of my one-on-one meeting with [TEAM MEMBER'S NAME]. The summary is for my personal records and should include:
- **Key Accomplishments:** Significant progress or achievements since the last meeting.
- **Development Goals Discussed:** Specific skills, growth areas, or career aspirations mentioned....
Generate Talking Points for Next Meeting
Use the unresolved issues from this meeting to create an agenda for the next one.
Based on the unresolved questions, open discussions, and stated next steps from the transcript, generate a concise list of 3-5 agenda items or talking points for our next follow-up meeting about [TOPIC/PROJECT]. Focus on progressing the discussion or resolving outstanding issues.
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Extract Key Themes
Identify the recurring topics and central themes of the entire conversation.
Analyze the meeting transcript to identify the 3-4 most prominent overarching themes or recurring topics related to [TOPIC/GOAL]. For each theme, provide a concise description and list the key points or discussions that contributed to it.
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Technical Deep-Dive Summary
Summarize a technical meeting for a non-technical audience, focusing on impact.
Summarize the technical deep-dive meeting transcript for [PROJECT NAME] for a non-technical audience (e.g., product managers, marketing, stakeholders). Avoid jargon and focus on:
- **The problem being solved:** A clear, high-level explanation.
- **The chosen technical approach:** Simplified overview of how it will be addressed....
Compliance & Legal Meeting Summary
Isolate compliance requirements, legal risks, and mandated actions from a meeting.
From the legal and compliance meeting transcript concerning [COMPLIANCE AREA, e.g., GDPR, data security, new product launch], extract and clearly list the following:
1. **Mandatory Compliance Actions:** Specific, non-negotiable actions required to adhere to regulations or legal standards.
2. **Identified Legal Risks:** Potential liabilities, exposures, or regulatory issues discussed....
Marketing Campaign Review Summary
Summarize a marketing review, focusing on performance metrics, insights, and next steps.
Analyze the review transcript for Marketing Campaign [CAMPAIGN NAME]. Create a summary that includes:
- **Campaign Performance:** Key metrics (e.g., CTR, CPA, ROI) compared against initial goals.
- **Key Learnings & Insights:** What significant discoveries or takeaways emerged from the campaign data?...
Turn these prompts into a reusable workspace
Save your favourite prompts once, reuse them with Alt+P, keep a live Table of Contents of long chats, and export conversations when you're done.
